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Position Overview

Responsibilities include, but are not and limited to collection on past due accounts, new account credit analysis and set up, counter-claim review, report creation, cash posting, and process management.

Responsibilities:

  • Post cash daily.
  • Reconcile VAT invoices with Oracle invoices daily so that both systems match.
  • Reconcile Oracle with UFIDA to get the understand for the variance monthly
  • Send monthly statements to all accounts with aging balances.
  • Send weekly emails/phone calls to customers with a past due balance.
  • When an account is past due figure out the reason, follow PMI’s defined process for putting accounts on hold, and work to get payment sent as soon as possible.
  • Perform a thorough credit analysis on new customers seeking credit and follow PMI’s Global Credit Policy.
  • Review the credit of existing accounts on an ongoing basis and based on their payment trends and risk make appropriate credit decisions.
  • Process customer allowances in a timely and accurate manner.
  • Evaluate customer payment deductions in a timely manner, and when appropriate file relevant counterclaims.
  • Review sales allowances and chargeback rates by customer and communicate trends with accounting manager and sales team.
  • Attend weekly meetings with Credit Manager and Account Manager and speak knowledgably about how the accounts are aging out.
  • Other accounts receivable related work

Proficiencies:

  • Excellent written and oral communication skills; ability to communicate effectively and project a professional image when giving and taking information in writing, in person and over the phone.
  • Solid word processing and computer database skills with knowledge of Microsoft Word and Excel.
  • Good personal skills with the ability to effectively work with individuals and groups at all organization levels; ability to work independently and as part of a team.
  • Ability to respond effectively to sensitive inquiries or complaints.
  • Ability to take initiative and prioritize tasks; good time-management, organizational, problem-prevention and problem-solving skills.
  • Strong analytical ability with active listening skills.
  • Ability to work accurately with close attention to detail.
  • Ability to maintain confidentiality of sensitive information.
  • Willingness to adapt to changing business needs and deadlines.
  • Ability to study and apply new information.
  • Possess a work ethic that includes neatness and punctuality.

Education and Experience:

  • Bachelor’s degree in Accounting/Finance
  • Above 2 years AR experience
  • Experience in retail channel is plus
  • Solid English speaking and writing skills

Interaction and Environment:

  • Reports To: Accounting Manager
  • Work areas are inside in a climate-controlled environment with moderate background noise.

Material and Equipment Used:

  • Computer
  • Email
  • Ten Key/Calculator
  • Fax Machine
  • Telephone
  • General Office Supplies
  • Copier
  • Voicemail

Physical Activities Required to Perform Essential Functions

  • Sitting/Standing/Walking:  Approximately 50% of time is spent working at a desk.  Balance of time is spent moving around work areas.
  • Speaking/Hearing:  Ability to effectively communicate with co-workers, customers and outside agencies, by telephone and in person.
  • Vision:  Ability to effectively use a computer screen and interpret printed materials, memos and other appropriate paperwork.
  • Lifting/Carrying:  Ability to transport files and supplies.
  • Stooping/Kneeling:  Ability to access files and supplies.
  • Reaching/Handling:  Ability to input information into computer systems and retrieve and work with appropriate paperwork, equipment and supplies.
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